Through a series of six monthly interactive learning sessions conducted between February and May 2022, Capital Link's Planning and Financing a Capital Project to Accommodate Integrated Care Learning Collaborative provided health centers that anticipate the need for a capital project during the next one to five years with practical direction and tools for planning, financing, and completing a capital project. The webinar series also included suggestions for organizational readiness, select financial and operational benchmarks, financial capacity, and how to begin planning for a capital project. It also highlighted key planning considerations related to the Patient-Centered Medical Home model of team-based, integrated care. We are planning another offering of this Collaborative in early 2023.
Introduction to the Planning and Financing a Capital Project to Accommodate Integrated Care Learning Collaborative - Feb. 1, 2022
Readiness - Evaluating Your Market and Determining Your Operational Model and Space Requirements
February 17, 2022, 1-2 PM EST
Speaker: Adrienne Cooksey, Capital Link Project Consultant
For this session, health centers will learn the benefits of a market assessment and resources available online. A market assessment describes a center’s service area in geographic and demographic terms, identifies opportunities for growth, evaluates competition, and estimates potential demand for services. It also documents and justifies the health center’s growth plan and provides the basis for projecting patient visits. Also to be discussed, is how best to address estimated need while maximizing space utilization. Space planning translates expectations regarding patient visits, programs, services, and staffing into the projected size and goals of the project.
Design & Development - Assembling and Managing a Project Team
March 3, 2022, 1-2 PM EST
Speakers: Adrienne Cooksey, Capital Link Project Consultant, with Cindy Barr, Capital Link Operations & Facilities Planner
In this session, participating health centers will learn how to assemble a team with the appropriate skills to manage the project which includes its own staff as well as professionals. While complex projects may justify larger, more diverse project teams, all projects require defined roles and responsibilities for specific personnel to ensure attention to the multitude of details and tasks. Identifying those on your staff with appropriate expertise, interest, and capacity to partner with external specialists is key to a successful project.
Business Planning - Developing a Business Plan and Financial Forecast
March 29, 2022, 1-2 PM EST
Speakers: Adrienne Cooksey, Capital Link Project Consultant, with Tony Skapinsky, Capital Link Project Consultant
The financial forecasting stage is when participants will begin strategically considering the balance between debt financing and fundraising (equity) for the project. It builds upon data collected in the market assessment, information from the program and staffing plan, and estimated project costs generated from the space plan. We will examine each section of the plan, with an emphasis on the details of the financial forecast since it serves as a primary component of the business plan.
Funding - Evaluating Your Financing Options and Fundraising Plans
April 20, 2022, 1-2 PM EST
Speakers: Adrienne Cooksey, Capital Link Project Consultant, with Duncan McGillivray, Capital Link Project Consultant
Taking into account the information participants have gathered in the planning stages, they can make a general determination about their ability to secure debt and equity sources to fund their projects. This session will explore the funding options available to finance the projects, and how best to compare and secure funds from a variety of sources. We will also discuss potential public and private funding sources, and whether to consider undertaking a capital campaign, including how and when centers should consider professional fundraising assistance. The discussion will then focus on the process of working with lenders, and how health centers can best prepare and negotiate.
Implementation - Managing a Project and Lessons Learned
May 12, 2022, 1-2 PM EST
Speakers: Adrienne Cooksey, Capital Link Project Consultant with Guest Speaker, To be announced
For the final session, participants will be provided with expert advice about managing the project itself. Considering the steps and activities discussed thus far, participants will ideally have a good perspective of the level of involvement that both staff and partners may have from planning through implementation. In addition to further addressing planning, construction, and operational phases of a project and how they are interconnected, staff from a health center who have successfully completed a recent capital project will share their experiences, lessons, and suggested best practices.